Top 5 Best Class Registration Software for Course and Class Management (Updated for 2025)

"Another day, another scheduling crisis."

If you are running an activity business - after-school programs, sports coaching, dance classes, summer camps, or workshops - this feeling might be all too familiar.

Your passion is creating exceptional experiences for your participants, but somehow you find yourself drowning in administrative chaos instead.

We have spoken with hundreds of activity providers, and these are the frustrations we hear consistently:

You spend evenings and weekends managing registrations, sending confirmation emails, and reconciling payments. That's time that should be spent developing your programs and enhancing operations.
Tracking who's paid, who's partially paid, and who still needs to pay feels like trying to solve a constantly changing equation. Cash payments get lost in the shuffle, and chasing outstanding balances is awkward and time-consuming.
Your inbox is overflowing with questions about class schedules, availability, and logistics. You're constantly switching between email, text, and phone calls, trying to keep everyone informed.
Parents and participants get frustrated with clunky registration processes, leading to abandoned sign-ups and lost revenue. Paper forms get misplaced, and manual data entry introduces errors.

There Is A Better Way Forward

What if you could reclaim those nights and weekends? What if registration, payment processing, and communication could happen almost automatically, letting you focus on what matters - creating amazing experiences for your customers?

The right class registration software can transform your business operations, turning administrative headaches into streamlined processes that practically run themselves.

In this guide, we'll look at the top 5 class registration software options available in 2025, with a focus on solutions that address the specific needs of activity-based businesses. We'll analyze features, pricing, ease of use, and suitability for different types of operations, helping you make an informed decision that aligns with your unique requirements.

Whether you are a small business owner looking to optimize your first online booking system or an established organization seeking to upgrade your current solution, this comparison will provide clear insights to guide your choice - and ultimately help you spend less time on paperwork and more time doing what you love.

Top 5 Class Registration Software Solutions in 2025

Pembee - Perfect For Activity-Based Businesses

Pembee is the premier online class registration solution specifically designed for businesses running classes, courses, workshops, clubs, and camps.

Where other platforms offer generic booking tools, Pembee addresses the unique challenges faced by activity providers: the administrative avalanche that consumes nights and weekends and the communication chaos that comes with managing diverse groups of participants.

The platform was built from the ground up to help activity businesses escape administrative overwhelm and focus on what they do best - creating exceptional experiences for their customers.

With Pembee, you can set up in hours (not days), automate routine tasks, and create a seamless registration experience that delights your customers while drastically reducing your workload. Pembee's 5-Star Customer Service professionals are there to help answer any questions you may have during the setup.

Key Features:

Effortless Setup: Get your booking system up and running within hours, with no technical skills required—a stark contrast to other platforms that can take days or weeks to configure properly.
Automated Class Roster/Register: Maintain up-to-date attendance records in one centralized location, including customer details, payment status, and attendance tracking - eliminating the need for multiple spreadsheets.
Flexible Payment Options: Accept online payments through Stripe, including subscription and payment plans, as well as offline methods like cash and childcare vouchers. You can also automatically track payments in the admin panel, which shows exactly who has paid and who hasn't.
Custom Registration Forms: Configure exactly what information you need to collect from participants, whether it's custom questions, medical conditions, special requirements, or guardian permissions, all in one secure system.
Automated Communication with Students: Send booking confirmations, reminders, and updates automatically, ensuring participants always have the information they need without manual email management.
Session Passes and Discount Rules: Offer flexible pricing options, including multi-session discounts and sibling discounts, encouraging customers to commit to more sessions while automating the calculations.
Waitlist Management: Advanced features like waitlist help you fill classes and manage class capacities more efficiently by sending automatic alerts for class availability to encourage class sign-ups.
Marketing Tools: Recover abandoned bookings with automatic follow-up emails, analyze visitor conversions, and implement strategic discounts to drive more registrations.

Pembee Pricing:

Pembee offers a 30-day free trial with no credit card required. The platform offers flexible monthly or annual subscription plans, starting from $45 to $105 per month, to accommodate businesses of various sizes.

Arlo - Great For Professional Training Providers

Arlo is a comprehensive class registration platform designed specifically for training organizations looking to streamline their entire operation.

The platform positions itself as a solution for training providers who want to simplify administrative tasks while delivering a professional experience for learners. Arlo's approach focuses on automating the complete registration workflow from creation to payment processing to post-course follow-up.

Arlos has an integrated approach that extends beyond basic registration to include robust CRM capabilities, financial management, and marketing tools, creating a command center for your entire training operation. The platform allows training providers to create branded portals for customers and generate detailed reporting on course performance, all while maintaining a seamless experience for both administrators and learners.

Key Features:

Flexible Registration Forms: Create professional registration forms with templates or custom designs that support both public and private training events, multiple registrants per order, and conditional logic for screening and waitlists.
Comprehensive Payment Management: Take payments through multiple gateways (Stripe, PayPal, Windcave), offer flexible payment options including invoicing and partial payments, and connect with accounting systems like QuickBooks and Xero for streamlined financial management.
Self-Service Customer Portal: Provide a branded portal where learners can register for courses, access instructions and certificates, manage their profile, and even handle their own transfers or cancellations - dramatically reducing administrative workload.

Arlo Pricing:

Arlo offers a 14-day free trial with unlimited users and no credit card required. Their subscription plan starts from $125 per month and goes up to $285 per month, depending on the features required.

Jumbula - Good For Youth Activities and Education Centers

Jumbula is a cloud-based class registration software solution designed for education centers, enrichment programs, and youth activities.

The platform excels at managing both private lessons and group classes, with special attention to the unique needs of providers working with children and families. Jumbula's approach is focused on simplifying enrollment management while providing powerful tools to grow your education business.

A standout aspect of Jumbula is its ability to handle the complex registration scenarios common in youth education, from multi-class registrations to specialized waivers to family management.

Key Features:

Multi-Class Registration: Allow families to sign up for multiple classes at once with a single form and waiver submission, set registration dates for early or late sign-ups, and enable pre-registration with cart functionality for convenient enrollment.
Private and Group Class Management: Easily schedule both private lessons and group classes with flexible time slots, allowing students to choose sessions that fit their availability while maintaining a simple registration process.
Automated Communications and Reminders: Keep families informed with automated class reminders, schedule changes, and targeted marketing campaigns that can be segmented based on specific criteria like registration status or class date.

Jumbula Pricing:

Jumbula offers a 14-day free trial. The monthly subscription plan starts from $100-300 per month with a 1% online transaction fee.

Enrollware - Great For Healthcare and Corporate Training

Enrollware offers specialized training management software designed specifically for training centers, healthcare organizations, government agencies, and corporate training departments.

The platform streamlines the entire process of scheduling classes, managing registrations, and tracking student progress with a focus on compliance and certification requirements.

Enrollware’s cloud-based approach eliminates the need for installed software while providing comprehensive tools to automate administrative tasks, maintain accurate records, and grow training operations with minimal overhead.

Key Features:

Web-Based Class Management: Manage your entire class schedule through any web browser, with automatic closure of past or full classes to prevent outdated listings and over-enrollments — eliminating the frustration of maintaining current class information.
Streamlined Registration Process: Provide secure, customizable registration pages that integrate seamlessly with your existing website, allowing students to self-enroll 24/7 with real-time payment processing through EnrollwarePay.
Certification Management: Simplify compliance with built-in tools specifically designed for AHA Training Centers, including instructor records management, online affiliate roster submission, and easy eCard issuance for ACLS, BLS, PALS, and Heartsaver programs.

Enrollware Pricing:

Plans start at $109/month with tiered options based on features and volume.

Corsizio - Good For Occasional or Variable Class Schedules

Corsizio takes a unique approach to class registration with its pay-per-use model, making it ideal for organizations with variable or seasonal class offerings.

The platform positions itself as a self-serve solution that combines simplicity with powerful features, allowing you to quickly set up and manage signups without the commitment of a monthly subscription. This approach particularly benefits instructors, facilitators, and training providers who may not have consistent class volumes throughout the year.

The platform offers a fully functional free tier for low-volume users (up to 50 registrations monthly), making it accessible for organizations just starting out or those who only occasionally offer classes or workshops.

Key Features:

Flexible Payment Options: Accept online card payments that deposit directly to your bank account via Stripe, offer early-bird pricing, volume discounts, promo codes, and process refunds or collect taxes as needed.
Attendee Self-Service: Provide each registrant with a private, passwordless self-serve page where they can view and manage their registrations, eliminating many administrative inquiries and manual adjustments.
Waiting List and Feedback Collection: Automatically manage capacity with waitlists that notify interested participants when spaces become available, and collect valuable feedback from attendees to improve future offerings.

Corsizio Pricing:

Corsizio does not have a monthly subscription fee, and fees are paid based on usage. It is free for low-volume usage (up to 50 registrations monthly), with pay-per-use pricing for higher volumes ($0.1 per registration). In addition, it charges $1 per online transaction payment, which could be less competitive if your course pricing is relatively low.

What To Look For In Class Registration Software

Easy Online Registration Process

The registration process should be straightforward for your customers, with mobile-responsive forms that work on all devices.

Look for software that allows participants to register for multiple courses with minimal clicks, view available class times at a glance, and complete payments without friction. The most effective solutions offer a shopping cart experience where customers can register for multiple classes in a single transaction.

Customizable Registration Forms

Your registration forms should collect exactly the information you need for different class types. Quality registration software allows you to create custom fields, add conditional logic that shows or hides questions based on previous answers, and incorporate waivers or consent forms directly into the registration flow.

Class Management Tools

Effective class management features help you organize offerings by category, manage capacity limits, set age restrictions, and schedule recurring sessions without duplicating effort. The best platforms include tools to clone existing classes, manage waitlists automatically, and adjust schedules with automatic notifications to affected participants.

Efficient Class Scheduling Capabilities

Look for class scheduling tools that provide calendar views for both administrators and customers, support various class formats (one-time, recurring, multi-session), and prevent double-booking of resources or instructors.

Enhanced Registration Management

Registration management should include the ability to easily add, modify, or cancel registrations, process transfers between classes, and manage group registrations. The software should maintain a complete history of changes for audit purposes and provide quick access to participant information when needed for customer service.

Secure Payment Processing

Your class registration or training courses software should offer multiple secure payment options, including credit cards, digital wallets, and offline methods. Look for features like automated invoicing, installment plans, session passes, discount codes, and the ability to issue refunds directly through the platform without complex workarounds.

Reliable Attendance Tracking

Efficient attendance tracking features allow instructors to quickly mark attendance on mobile devices, track participation patterns over time, and identify students who might need follow-up. This functionality is particularly important for continuing education programs that must verify participation for certification purposes.

Integrated Marketing Tools

The best class registration software includes built-in marketing capabilities such as promotional code generation, abandoned cart recovery, and referral tracking. These tools help you fill classes, encourage repeat bookings, and understand which marketing efforts drive the most registrations.

Continuing Education Management

If you offer continuing education or professional development courses through educational institutions, look for features that support certificate generation, tracking of professional development points, and reporting capabilities that help participants document their learning for recertification purposes.

Integration With Existing Systems

Your registration software should connect seamlessly with your website, accounting system, email marketing platform, and other business tools. These integrations eliminate duplicate data entry, ensure consistent information across systems, and create a unified operational environment for your business.

Our Verdict: Pembee Is The Clear Winner For Activity Businesses

While each platform has its strengths, Pembee's laser focus on solving the specific challenges faced by providers of classes, courses, workshops, and camps creates an unmatched solution in terms of both functionality and ease of use.

The results speak for themselves in the feedback from actual users who consistently report dramatic reductions in administrative time, improved customer experiences, and the ability to finally focus on what matters - creating exceptional activities rather than managing paperwork.

Lightning-Fast Setup: While many competitors require days or weeks of configuration, Pembee gets you up and running within hours—no technical skills required.
Purpose-Built for Activities: Every management software feature is designed specifically for activity businesses, and is not adapted from general event or appointment software.
Exceptional Customer Support: Repeatedly highlighted in testimonials as going above and beyond, ensuring you're never left struggling with technical issues.
Balanced Simplicity and Power: Offers sophisticated capabilities like waitlist automation, registration data tracking, and abandoned cart recovery without overwhelming complexity.
Comprehensive Financial Tools: Handles everything from online payments to cash tracking to childcare vouchers—all with crystal-clear reporting.

Experience the Class Registration Software Difference Today

The best way to understand Pembee's impact is to experience it firsthand. With a 30-day free trial requiring no credit card, you can immediately see how much time and frustration you'll save.

Imagine reclaiming your evenings and weekends, eliminating payment confusion, and providing a seamless registration experience that delights your customers—all while growing your business more efficiently than ever before.

Start Your 30-Day Free Trial Today

FAQs

What Is Class Registration Software?

Class registration software is a specialized digital solution that automates the entire process of managing bookings, payments, and participant information for activity-based businesses.

For providers of classes, workshops, and camps, it replaces manual spreadsheets, paper forms, and disjointed communication with a streamlined system that handles the administrative heavy lifting. The right software transforms time-consuming tasks into automated processes, allowing you to focus on delivering exceptional experiences rather than paperwork.

Key Features and Capabilities of Class Registration Systems

1. Online Booking and Registration

An intuitive booking system makes registration effortless for your customers with a mobile-friendly design, simplified checkout, visual calendar views, and multi-participant options.

2. Payment Processing and Financial Management

Payment handling capabilities allow you to accept multiple payment methods, offer installment plans and session passes, apply discounts, and generate professional invoices automatically.

3. Participant Management and Communication

Centralized attendee management lets you collect and store essential participant information, track attendance, manage waitlists, and send automated communications.

4. Business Intelligence and Growth Tools

Insightful reporting and marketing features provide visibility into your business performance, help you identify your most successful offerings, and support customer retention and acquisition.

5. Administrative Efficiency and Integration

Streamlined administrative tools help you manage scheduling, instructor assignments, resource allocation, and capacity limits, while integration capabilities connect with your website, accounting software, and other business systems.